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Before beginning the enrollment process, there are a few key things which you should keep in mind when you are working with Virtusa.
Firstly, thank you for choosing to support us in our endeavor to deliver excellence to clients and all our stakeholders.
This is Virtusa’s new automated procure to pay system which is being used as primary buying method. Virtusa is committed to streamline entire procure to pay process and providing information and transparency for its employees and suppliers. These guidelines are part of this initiative, which will make purchasing more efficient and build stronger relationship with our suppliers.
Virtusa has made the entire Procure to Pay workflow electronic which also supports self-service purchasing, thereby making entire purchasing process simpler. Purchase orders (PO) can only be created for and issued to suppliers who have been added to the Virtusa’s supplier database.
Payment terms are established within the system for each supplier. The system calculates the payment due date based on the date of receipt of undisputed invoice at the Accounts Payable department. For example, if the Accounts Payable department receives an invoice on April 5th, 2020 and the invoice is date is April 2nd, 2020. If the payment terms are "Net 30," then the system will automatically calculate a payment due date as May 4th, 2020.
All supplier invoices need to be sent electronically for India and Sri Lanka, both electronic and physical copy is required for goods through supplier portal. All invoices are then matched to the PO. Supplier can view their status online. If the invoice cannot be matched to the PO then the requisitioner or purchaser will receive an email from Accounts Payable department to resolve the issues.
We are sharing below guidelines in accordance with our Purchase policy to enable you as you navigate your way to build an effective and sustainable partnership with us.
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Please always include an itemized packing list with the following information:
Virtusa PO number
Description of items
Manufacturing part number (if applicable)
Quantity per part number
All packing must be labeled with PO number clearly stated on each label.
All carrier documents must reference a Virtusa PO number on the air waybill / bill of lading.
For international shipments, please include a commercial invoice that references the Virtusa PO number.
Pre-requisites for processing of Invoices:
Please make sure your invoice is accurate and complete. A few tips to note:
Pre-requisites for Invoice Submission:
We prefer to receive .pdf invoices sent to us electronically, where local regulations allow.
If the country of the Bill-To entity on the PO is other than India and Sri Lanka;
If the country of the Bill-To entity on the PO is either India or Sri Lanka;
For any queries / grievance related to invoice processing and submission, please feel free to get in touch with our geo specific Accounts Payables team:
Select the country you want to register Services for :